Last Update: January 25, 2023
iDeals Virtual Data Rooms
4.78/5.0
ideals virtual data rooms

iDeals Virtual Data Rooms

4.78/5.0
Year Founded: 2008
Headquarters: New York, NY, USA

What is an iDeals VDR?

iDeals Solutions is a virtual data room provider whose mission is to support every stage of your deal. Using the platform, you can manage key company data, share files, store secure documents, and communicate effectively. 

The service was founded in 2008 and is based in New York. Now the company has offices all around the world, including London, Dubai, Hong Kong, Melbourne, Kyiv, and San Paulo. 

iDeals offers a 30-day free trial period, so all new users can learn how to manage virtual data rooms well, assess the system performance, and experience really great customer service if they have issues noted. 

Moreover, there are video tutorials and customized on premise and online training sessions for evaluating software capabilities to ensure a correct VDR setup. 
In general, according to the user feedback, the service is totally worth the money. Clients recommend iDeals as a reliable provider with a dedicated project team. iDeals makes things simple, helping businesses collaborate and work quickly and efficiently.

Software Details
Deployment
SaaS
Web
Cloud
Linux
Android
Windows
iOS
Support
24/7/365
Local Centers
Live Chat
Email&Phone
Online Help Center
Personal Manager
Training
Live Training
Webinars
Live Online
Documentation
In-person
Free Trial
30 Days
Free Demo
Yes
Global Rating
G2

G2 is a peer-to-peer review site that was launched with a focus on aggregating user reviews for business software.

4.70/5.0
Software Advice

Capterra is a global platform that provides research and user reviews on software applications for businesses.

4.80/5.0
Capterra

Software Advice is a company that provides advisory services, research, and user reviews on software applications for businesses.

4.80/5.0
GetApp

GetApp is software review platform that provides independent evaluations based on user ratings and social data of SaaS and Cloud Apps.

4.80/5.0
Pricing Choose the Plan that Works for You
Get Pricing Details

The iDeals pricing structure is broken down into three flat-fee monthly plans: Pro, Business, and Enterprise. The plans vary in storage volumes, feature set, and support level. The iDeals data room fee structure falls somewhere in the middle as compared to its competitors within the sector, however, the plans include a more significant feature set with additional capabilities. An iDeals data room allows for upgrading and downgrading between pricing plans and dividing storage capacity among different projects.

Excellent functionality, top-quality services, and reliable document security are appreciated by numerous industry giants working with iDeals. A 30-day trial period is another factor that proves the dependability of the platform. It is a beneficial opportunity for those who are in search of a secure virtual data room but are still hesitating whether to use iDeals or not.

Features
security & hosting
Two-Factor Authentications
Access Expiration
Access Limitation by IP
ISO/IEC 27001:2013 Certified
SOC 1 Certified
GDPR Compliant Certified
HIPAA Compliant Certified
99.9% Uptime Guarantee
SSAE 16 Certified
Data Backup
Virus Scanning
Multiple Datacenter Locations
accessibility & ease of use
No Plugins
Scroll-Through Document Viewer
Web-Based Spreadsheets Viewer
Mobile Device Interface
Search Filter by Name
Search Filter by Content
Optical Character Recognition
Filtering by Parameters
Automatic Numerical Indexing
Drag & Drop Upload
Desktop Synchronization
Archives Upload & Extraction
Document Version Control
Multilingual Documents Index
file protection & user management
Granular Document Permissions
View-Only Access
Prevention of Download and Copy
Remote Shredding of Documents
Customizable Document Watermarks
Secure Fence View
Document Access Expiry
256-Bit SSL/TLS Encryption
Data at Rest Encryption
Granular User Permissions
Permission Groups
Mobile Device Management
activity tracking & reporting
Tracking of All User Activity
Real-Time Audit Trail
Graphic Reports
Exporting Reports to Excel
Tracking of Document Viewing Time
Scheduled Reports
collaboration features
Basic Q&A Module
Advanced Q&A Module
Secure User Messaging
New Document Email Notifications
Files & Folders Notes
customization
Branded User Interface
Custom Domain
Custom Login Page
Custom User Invitation Letter
Custom Access Agreements
Active Directory Integration
Single Sign-On Integration
Managed Encryption Keys
Integrations Through APIs
Custom Workflows and Features
Read More

ideals data room software solutions

iDeals wants to make a difference in modern dealmaking. It solely focuses on data rooms, and commits its resources to the idea of effortless document management and effective business communication

Comparing the product against its competitors, users found iDeals to offer comparable product features at a competitive price. They like its functionality, especially: 

  • Convenient VDR folder structure
  • Keyword search
  • Easy access to files
  • Intuitive interface
  • Secure viewing
  • Bulk upload 
  • Highly protected data storage 
  • Reporting features
  • Drag-n-drop
  • 25+ file formats support

who are ideals features best for?

iDeals virtual data rooms readily assist both small businesses and large enterprises. The service enables executives to complete deals faster. Additionally, it lets them control other aspects like board communications, collaboration with external parties, or investor relations. 

Furthermore, iDeals makes a great input into processes such as:

  • Mergers and acquisitions. M&A dealmakers get all necessary features for pre-marketing, due diligence, and post-merger integration phases. 
  • Capital raising. This is especially relevant for startups because a VDR is the perfect tool to share confidential information with prospective investors. 
  • Bankruptcy and restructuring. Upload, manage, and disclose statements or restructure plans, invite all interested parties, and quickly respond to a creditor’s request

Organizations that can benefit from iDeals services most often do business in:

  • Real estate
  • Life sciences industry
  • Clinical research firms
  • Pharmaceutical companies
  • Corporate finance
  • Manufacturing
  • Insurance
  • Legal

compliance certificates and security features

Let’s first review which certificates iDeals Solutions Group has earned to ensure their clients’ stored documents are protected on all their devices

  1. ISO/IEC 27001:2013 certified data centers. This is the strictest international certification for information security.
  2. SOC 1 or 2 certified data centers. The company needs it for the secure handling of financial information.
  3. GDPR compliance. It protects the personal data of EU citizens conducting transactions within EU member states.
  4. HIPAA compliance. HIPAA protects the confidentiality of healthcare information.

Now let’s look at the main security features which protect the iDeals’ system from data breaches and hacker attacks. 

  1. Two factor authentication. To access the system, you’ll need a password and a single-use SMS code sent to your phone.
  2. Fence view. The feature helps prevent breaches through screen printing, capture, or unauthorized viewing.
  3. Dynamic watermarking. This is a specific feature that helps determine the source of the leak in case of a breach.
  4. Physical data protection. iDeals’ central repository and data centers employ physical security and strict access policies.

advantages

iDeals is built on the premise of creating value for its customers. That’s why they provide numerous benefits for their users, including: 

  • User friendly initial setup. Account registration is extremely easy with a single sign on solution. It enables access to all the projects you participate in with just an email and password.
  • Mobile access. iDeals offers iOS and Android mobile apps. That’s why you can use the service anytime and anywhere on your favorite mobile device.
  • Desktop version. You can also install a desktop application on your computer for your convenience. It’s available for Windows and macOS.
  • Web based desktop version. Access the data room on any browser, including Google Chrome, Firefox, Safari, and Microsoft Edge. 
  • Intuitive user interface. iDeals functions exactly as users expect it to — no guesswork.
  • Great customer service. Customer support is available 24/7/365 in 14 languages, including Chinese, Spanish, German, and Japanese. Response time is fast — email support is 15-30 minutes, while chat with a live rep is 30 seconds. 
  • Page by page basis. This feature is unique to iDeals. Admins can identify which documents users viewed and for how long.
  • Effortless user management. Admins can edit users and groups, manage their security settings, grant access, or delete accounts.
  • 25+ file formats support. No need to prepare or convert documents. They’re ready to view, download, or print in any format. 
  • Graphic reports. They illustrate bidder activity, facilitating decision-making processes.

ideals customers

Over 700,000 users from 120,000 companies have successfully shared files using an iDeals data room. These are all-sized businesses headquartered all around the world, including America, Canada, the UK, Japan, etc. They use the services for such activities as completing deals, M&A, ongoing transactions, uploading large documents, reporting systems, and communications tools. 

Here are a few of iDeals customers and their industries:  

  • Investment banking: Citi, Colliers, Performance Trust, Jefferies, Oman Investment Corporation
  • Financial: Deloitte, EY, KPMG, BDO, Mazars, Baker Tilly
  • IT Security: Accenture, Landsbankinn
  • Manufacturing: Toyota, Product Quest 
  • Technology: LG, BrainCo, Millicom
  • Pharmaceutical: Pieris Pharmaceuticals
  • Insurance: BTA
  • Energy: Petrobras, Kyocera, AGROFERT, Petrogrand, Silicon Ranch
  • Legal: Eversheds Sutherland, Sorrento
  • Real Estate: JLL, Harvest
  • Airline: American Airlines
FAQ

What is iDeals Solutions?

What is iDeals data room pricing?

What are iDeals’ tariff plans?

How does iDeals protect the documents?

What are the customization opportunities of iDeals VDR?