Last update: October 25, 2022
BlackBerry Workspaces (WatchDox)
watchdox logo, watchdox, blackberry workspaces

BlackBerry Workspaces (WatchDox)

Year Founded: 2007
Headquarters: Palo Alto, CA, USA

BlackBerry Workspaces overview

BlackBerry Workspaces is a virtual data room platform operated by BlackBerry Limited, a Canadian cybersecurity software developer founded in 1984 and headquartered in Waterloo, Ontario.

It’s an international giant with over 3,000 employees and 30 offices in Canada, the US, the UK, Japan, China, Germany, Ireland, Australia, India, Korea, Singapore, and the UAE.

BlackBerry acquired several IT providers, including the WatchDox data room software company that developed the VDR solution in question.

Rebranded in 2016 as BlackBerry Workspaces, today this secure file sharing and team collaboration platform helps companies of all sizes manage business processes in one place.

It is a perfect solution for M&A transactions, due diligence, fundraising, and other complex corporate deals.You can subscribe for a free trial under three BlackBerry Workspaces pricing plans to see whether the VDR fulfills your company’s needs.

VDR interface has not been provided by the vendor

Software Details
Live Chat
Personal Manager
Local Centers
Online Help Center
Live Online
Live Training
Free Trial
7 Days
Free Demo
Global Rating

G2 is a peer-to-peer review site that was launched with a focus on aggregating user reviews for business software.

Software Advice

Capterra is a global platform that provides research and user reviews on software applications for businesses.


Software Advice is a company that provides advisory services, research, and user reviews on software applications for businesses.


GetApp is software review platform that provides independent evaluations based on user ratings and social data of SaaS and Cloud Apps.


WatchDox pricing: WatchDox Blackberry does not publicly disclose its pricing. According to customer insights, the provider charges $15 per user per month. There are three plans available to WatchDox data room clients: Send, Collaborate, and Secure Plus. Each plan differs in storage volume, security level, and advanced toolset. For example, the Send plan covers 20 GB of data per user with a view-only sharing option, while Collaborate offers unlimited storage and collaboration and additional productivity instruments.

security & hosting
Two-Factor Authentications
Access Expiration
Access Limitation by IP
ISO/IEC 27001:2013 Certified
SOC 1 Certified
GDPR Compliant Certified
99.9% Uptime Guarantee
SSAE 16 Certified
Data Backup
Virus Scanning
Multiple Datacenter Locations
HIPAA Compliant Certified
accessibility & ease of use
No Plugins
Scroll-Through Document Viewer
Web-Based Spreadsheets Viewer
Mobile Device Interface
Search Filter by Name
Search Filter by Content
Optical Character Recognition
Filtering by Parameters
Automatic Numerical Indexing
Drag & Drop Upload
Desktop Synchronization
Archives Upload & Extraction
Document Version Control
Multilingual Documents Index
file protection & user management
Granular Document Permissions
View-Only Access
Prevention of Download and Copy
Remote Shredding of Documents
Customizable Document Watermarks
Secure Fence View
Document Access Expiry
256-Bit SSL/TLS Encryption
Data at Rest Encryption
Granular User Permissions
Permission Groups
Mobile Device Management
activity tracking & reporting
Tracking of All User Activity
Exporting Reports to Excel
Tracking of Document Viewing Time
Scheduled Reports
Real-Time Audit Trail
Graphic Reports
collaboration features
Basic Q&A Module
New Document Email Notifications
Files & Folders Notes
Advanced Q&A Module
Secure User Messaging
Branded User Interface
Custom Login Page
Custom User Invitation Letter
Custom Access Agreements
Active Directory Integration
Managed Encryption Keys
Integrations Through APIs
Custom Workflows and Features
Custom Domain
Single Sign-On Integration
Read More

blackberry watchdox software solutions

Workspaces is one of the many BlackBerry software products that range from digital threat detection and secure network connectivity to information protection tools. As for the VDR, it delivers the following data management and collaboration features.

Secure file storage

Workspaces is a secure file repository with the following capabilities:

  • Batch file upload. Upload multiple files up to 10 GB each. Each workspace is limited to 100,000 files, and you can create as many workspaces as you need.
  • Enterprise file synchronization. You can sync file versions across all your devices. The synced files will auto-update for all users.
  • Online document processing. You can open and edit PDF, Microsoft Word, Excel, TXT, and image files in the data room. You can also create new Doc, Excel, and PPTX files on the platform.
  • App integration. Connect Workspaces to SharePoint, OneDrive, Windows Files Shares, Dropbox, iManage, Alfresco, and other file repositories. Sync and share files between the systems without migrating corporate data.
  • Workspaces search. Locate critical business files and directories using keywords, phrases, and filters. The system sorts files by name, size, and date modified.

WatchDox BlackBerry collaborative workspaces

BlackBerry Workspaces helps companies enable personal productivity in their employees and streamline business processes with these features:

  • Workspace management. Create and configure workspaces where users can share files and collaborate. Assign administrators, invite users, and edit workspace security permissions.
  • Collaboration tools. You can enable comments, annotations, and text markups for all or selected files. Users can share their notes, ideas, and suggestions under documents, improving due diligence workflows.
  • Instant messaging. Authorized collaborators can share files in direct messages to ensure everyone is on the same page. You can get instant alerts on file changes. 
  • Advanced admin console. Administrators can create, edit, delete, and connect workspaces in a dedicated dashboard. You can connect Workspaces to CMS platforms using API keys to improve workflows across different departments of your organization.
  • Enterprise file usage reporting. You can access a file activity log where the system records file modifications. Check activity by file, user, location, date, IP, and device.

Digital rights management

You can have full control over business-critical files within the data room due to BlackBerry’s information rights management features:

  • Permission-based VDR access. Create and configure permission sets based on user roles. Define whether users can leave comments, access files and folders, manage documents, or view content only.
  • Document-level permissions. Control critical documents by configuring permissions: edit, print, download, and view only mode.
  • File expiration. Configure expiration time frames for individual files. Prevent users from opening files upon expiry.
  • Revoke rights. You can revoke access to files on any device. Users download secure encrypted file versions you can fully control remotely.
  • Dynamic watermarks. Decide which users should access original or watermarked files and apply watermarks to downloaded and viewed documents. Adjust watermark display settings – font size, color, opacity, and line content.

what areas is blackberry watchdox best for?

BlackBerry VDR will become a perfect solution to share enterprise files, synchronize your workflow and content applications, and collaborate in one secure system.

The virtual data room provides rich functionalities for financial services, startups, companies in the merger-and-acquisition stage, educational institutions, and others. 

It will also come in handy if you want to improve personal productivity and protect corporate secrets while growing in-house and outsourced teams.

compliance certificates

BlackBerry Limited complies with the following standards:

  • ISO 26262, 27001, and 27018
  • OpenChain ISO/IEC 5230:2020
  • FIPS 140-2
  • FedRAMP
  • NATO Restricted
  • Common Criteria EAL 4 +
  • NIAP
  • NSA and CSfC
  • CyberEssentials
  • DoDIN
  • IEC

blackberry workspace advantages

BlackBerry delivers reliable VDR services for the most demanding business processes, but it also offers a few extra benefits:

  • Training courses. BlackBerry users appreciate detailed in-person seminars on Workspaces features. These options help companies cut software transition expenses.
  • Extensive learning resources and documentation. Many users also benefit from whitepapers, comprehensive documentation, video tutorials, demo presentations, blog articles, and other helpful resources for faster onboarding.
  • Malware protection. Workspaces members say the VDR effective recovery tools help them handle malware threats. Admins can restore pre-infection versions of affected files and accounts using version tracking tools.
  • Microsoft Outlook and Microsoft Office 365 plugins. The VDR members improve content creation, file sharing, and communications by connecting to Microsoft services.
  • Cross-platform support. Workspaces is available on Windows, Mac, iOS, Android, and BB10 devices. Users can access a personal workspace on the go, becoming less dependent on office equipment.

blackberry workspace customers

As per reviews on GetApp, Capterra, SoftwareAdvice, and official case studies, enterprises with over 1,000 employees comprise most Workspaces users.

However, the software also suits charities, legal firms, small businesses, and mid-sized companies with 50-500 employees.

BlackBerry delivers VDR solutions to companies in over 10 countries, including but not limited to Canada, Germany, the UK, the US, and Australia.

Businesses use the VDR software to share critical documents, collect information across M&A stages, ensure regulatory compliance, and more. BlackBerry Workspaces customers by industry include:

  • Water supplies: Evides
  • Corporate: Appurity
  • Biotech: Olympus
  • Government: Melanoma Institute Australia
  • Real estate: Oetker Collection
  • Education: Spirit of Math

What is BlackBerry Workspaces?

What is WatchDox by BlackBerry?

When did BlackBerry acquire WatchDox?

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