Last update: January 22, 2024
DataRooms VDR Provider
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DataRooms VDR Provider

Year Founded: 2010
Headquarters: Dallas, TX

Datarooms overview is an American virtual data room software provider established in 2010 and headquartered in Dallas, Texas. The company has an office in Richardson, Texas, and provides phone support to customers in North America and worldwide. offers virtual data room services exclusively, helping companies close M&A deals, raise capital, prepare for compliance, and more.

The software proves useful for small, mid-sized, and large companies, and you can request a free personalized demo to learn more about the data room features. You can also subscribe for a 7-day free trial and access a fully-functional data room to see whether pricing plans and VDR capabilities satisfy your requirements.

VDR interface has not been provided by the vendor

Software Details
Live Training
Live Online
Live Chat
Local Centers
Personal Manager
Free Trial
7 Days
Free Demo
Global Rating

G2 is a peer-to-peer review site that was launched with a focus on aggregating user reviews for business software.

Software Advice

Capterra is a global platform that provides research and user reviews on software applications for businesses.


Software Advice is a company that provides advisory services, research, and user reviews on software applications for businesses.


GetApp is software review platform that provides independent evaluations based on user ratings and social data of SaaS and Cloud Apps.


DataRooms pricing: DataRooms provider offers three customizable pricing plans: Basic, Pro, and Premium. The Basic plan starts at $299 with a storage capacity of 1GB and a limited feature set compared to other plans. Each plan can be modified according to the storage requirements (up to 100GB) and the length of use (up to 24 months). The long-term users benefit from multi-month subscription discounts of up to 21.2%.

security & hosting
Two-Factor Authentications
Access Expiration
ISO/IEC 27001:2013 Certified
SOC 1 Certified
SSAE 16 Certified
Data Backup
Multiple Datacenter Locations
Access Limitation by IP
GDPR Compliant Certified
HIPAA Compliant Certified
99.9% Uptime Guarantee
Virus Scanning
accessibility & ease of use
Mobile Device Interface
Drag & Drop Upload
Desktop Synchronization
Archives Upload & Extraction
Document Version Control
No Plugins
Scroll-Through Document Viewer
Web-Based Spreadsheets Viewer
Search Filter by Name
Search Filter by Content
Optical Character Recognition
Filtering by Parameters
Automatic Numerical Indexing
Multilingual Documents Index
file protection & user management
View-Only Access
Remote Shredding of Documents
Customizable Document Watermarks
256-Bit SSL/TLS Encryption
Granular User Permissions
Permission Groups
Mobile Device Management
Granular Document Permissions
Prevention of Download and Copy
Secure Fence View
Document Access Expiry
Data at Rest Encryption
activity tracking & reporting
Tracking of All User Activity
Exporting Reports to Excel
Real-Time Audit Trail
Graphic Reports
Tracking of Document Viewing Time
Scheduled Reports
collaboration features
Basic Q&A Module
Advanced Q&A Module
Secure User Messaging
New Document Email Notifications
Files & Folders Notes
Branded User Interface
Custom Domain
Custom Login Page
Custom User Invitation Letter
Custom Access Agreements
Active Directory Integration
Single Sign-On Integration
Managed Encryption Keys
Integrations Through APIs
Custom Workflows and Features
Read More

datarooms software solutions centers around virtual data room services, optimizing processes at every business transaction stage, from strategy development to post-merger integration. The virtual data room has the following features.

Smart document management provides industry-leading document management features:

  • Bulk uploading and downloading. Populate your data room with business materials in minutes by uploading folders, files, or entire content structures in bulk. You can also upload large zip files and download the index in a few clicks.
  • Automatic index numbering. The system automatically numbers your documents and directories once you upload, delete, move, or reorder them. You can also lock the index, preventing changes in the numbering system while deleting content.
  • Full OCR document search. Search for content within individual files using an optical character recognition (OCR) search tool. The system creates searchable versions of original files.
  • Drag-n-drop content reordering. Move many files and folders across your content structure at once using a drag-n-drop feature. You can also sort individual files by dropping them into the desired locations.

Convenient communication tools

You can reach out to investors, review company assets, draft purchasing agreements, and ensure compliance with the following functionalities:

  • Q&A module. Assign subject-matter experts, specify question categories, and decide who can ask or answer questions. Users can access Q&A workflows in a dedicated dashboard, send attachments, and receive notifications.
  • Secure messenger. Contact individual VDR members or send encrypted messages in bulk. Users can view conversations in the inbox and receive email notifications once someone contacts them in the data room.
  • Confidentiality agreements. You can speed up the deal review by sharing electronic NDA agreements with involved parties in the data room. Users can sign documents on the platform directly.
  • Document version tracking. Add multiple file versions to corresponding document records. Upload new versions and decide which users can view and open them.

Comprehensive user management tools provides you with full control over parties involved in the business processes. You can invite as many users as you need, giving each of them individual roles and permissions with the following functionalities:

  • User management tools. You can create user groups and populate them with VDR members. Categorize users by departments and grant them configurable roles, permissions, and levels of content access.
  • Granular access controls. Decide whether users can view specific documents and folders. You can set permissions while creating user groups and inviting new members.
  • Document-level permissions. Decide which documents can be viewed, printed, downloaded, renamed, or deleted. You can also enable and disable screen capturing.
  • Watermarks. You can apply watermarks to individual documents or entire folders (all documents within the folder have watermarks). Configure watermark settings, including but not limited to text color, opacity, and position.
  • Remote document rights control. You can preserve full control over downloaded documents, changing their permissions remotely on any user device. You can also remove downloaded documents from devices remotely.

Activity tracking and reporting tools

You can keep tabs on your deal performance, getting real-time insights about documents, users, and projects using the following activity reporting tools:

  • User activity tracking. See user activity categorized by department, user group, IP address, location, Q&A, and more. Check login history, user actions, permission changes, etc.
  • VDR content audit. Get insights into document activity, including downloads, deletions, uploads, views, permission changes, etc. You can also check user engagement by group, department, location, and more.
  • Real-time reports. Generate precise activity reports and export them to Excel. You can schedule automated reporting on user engagement and document activity based on selected parameters.
  • DVD archives. will send you a DVD archive with all aspects of your deal carefully audited once you complete a project.
  • Activity notifications. Owners, admins, and users can receive email VDR activity notifications. See who interacts with business-critical documents, even if you have no access to the data room at the moment.

what areas is datarooms vdr best for? will become an excellent solution for businesses to centralize decision-making processes and complex deals in one place.

The software handles demanding processes that involve thousands of documents and hundreds of involved collaborators. It’s the best solution for collecting and sharing corporate data.

Therefore, it will suit mergers and acquisitions, fundraising, initial public offering, asset management, and other business processes.

Given the flexible nature of the VDR software and its rich capabilities, healthcare institutions, legal firms, investors, and charities can benefit from as well.

Compliance certificates complies with the following standards:

  • SOC 1, 2, 3
  • ISO 27001

advantages offers several benefits alongside robust VDR capabilities:

  • User-friendly dashboard. users move their workflows to the data room much faster due to an intuitive one-screen interface with all features at their fingertips.
  • Best-in-class data protection. Businesses have complete peace of mind over information security thanks to leading anti-disaster and cybersecurity measures applied to VDR data centers.
  • Reliable cybersecurity measures. Companies can rest assured that cyberattacks and data leaks are not an issue due to malware monitoring and AES 256-bit data encryption. customers delivers reliable VDR services worldwide in healthcare, energy, legal, financial, and other industries. While the platform provides solutions to businesses of all sizes, large companies with over 1,000 employees comprise most VDR users.

As per case studies, Capterra, SoftwareAdvice, and GetApp reviews, the VDR helps companies reduce deal closure time, prepare for regulatory compliance, raise funds, and more.

Noteworthy customers include:

  • Investment banking: Raptor Partners
  • Corporate: DLA Entertainment
  • Biotech: Pfizer
  • Government: Barclays
  • Mining: Colossus Minerals
  • Real Estate: MRP Realty
  • Private Equity: NCK Capital

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