Last update: October 25, 2022
Brainloop Data Room
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Brainloop Data Room

Year Founded: 2000
Headquarters: Munich, DE

Brainloop overview

Brainloop is a virtual data room (VDR) software that ensures the safe storage of corporate confidential information, supervisory board communication, and highly secure collaboration both internally and with external business partners.

The Brainloop VDR company was founded in 2000 with headquarters in Munich, Germany. It also has subsidiaries in Switzerland and Austria. 

The founders of the Brainloop data room software are Christian Ehl, Hans Strack-Zimmermann, Markus Seyfried, Oliver Gajek, and Uli Mittermaier.

Brainloop was acquired by the Diligent corporation in 2018. The Brainloop virtual data room offers a free-trial period for potential subscribers to explore the platform and test available features.

Software Details
Live Chat
Local Centers
Online Help Center
Personal Manager
Live Training
Live Online
Free Trial
7 Days
Free Demo
Global Rating

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Software Advice

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Brainloop pricing: Brainloop pricing isn’t publicly disclosed. According to online reviews, the platform falls into the upper range for its market segment. The final price reflects the project size, customization and integration requirements, and the amount of user training. Based on the public’s opinion, Brainloop data room’s cost is best suitable for enterprise-scale organizations. Contact the provider to request a customized estimate of the cost of Brainloop.

security & hosting
Two-Factor Authentications
Access Expiration
ISO/IEC 27001:2013 Certified
SOC 1 Certified
HIPAA Compliant Certified
SSAE 16 Certified
Virus Scanning
Multiple Datacenter Locations
Access Limitation by IP
GDPR Compliant Certified
99.9% Uptime Guarantee
Data Backup
accessibility & ease of use
Web-Based Spreadsheets Viewer
Mobile Device Interface
Search Filter by Name
Optical Character Recognition
Filtering by Parameters
Automatic Numerical Indexing
Drag & Drop Upload
Desktop Synchronization
Archives Upload & Extraction
Document Version Control
No Plugins
Scroll-Through Document Viewer
Search Filter by Content
Multilingual Documents Index
file protection & user management
Granular Document Permissions
View-Only Access
Prevention of Download and Copy
Customizable Document Watermarks
Secure Fence View
Document Access Expiry
256-Bit SSL/TLS Encryption
Data at Rest Encryption
Granular User Permissions
Mobile Device Management
Remote Shredding of Documents
Permission Groups
activity tracking & reporting
Tracking of All User Activity
Exporting Reports to Excel
Tracking of Document Viewing Time
Scheduled Reports
Real-Time Audit Trail
Graphic Reports
collaboration features
Basic Q&A Module
Secure User Messaging
New Document Email Notifications
Files & Folders Notes
Advanced Q&A Module
Branded User Interface
Custom Login Page
Custom User Invitation Letter
Single Sign-On Integration
Managed Encryption Keys
Custom Workflows and Features
Custom Domain
Custom Access Agreements
Active Directory Integration
Integrations Through APIs
Read More

brainloop data room solutions

Brainloop doesn’t only focus on virtual data room software. The services they provide include day-to-day business needs, such as secure storage of confidential documents, board meetings preparation, corporate management, and effective collaboration within the team.

Below are Brainloop’s main products:

  • Brainloop MeetingSuite — a board management solution that facilitates and secures board meetings.
  • Brainloop BoardRoom — a platform that improves board communication and follows strict compliance requirements at the same time.
  • Brainloop DealRoom — the Brainloop online data room itself that ensures the company’s sensitive data security during complex financial transactions.
  • Brainloop CollaborationRoom — a solution that guarantees the protection of important documents and other sensitive information during internal and external project collaboration.

best for

Brainloop features perfectly fit the needs of organizations of all sizes — from small companies and startups to large corporations.

Brainloop’s most common use cases are:

  • Board communications
  • M&A transactions
  • Board management
  • Property management
  • Biotech out-licensing
  • Intellectual property protection
  • Teamwork

The Brainloop virtual data room is mainly used in the following industries:

  • Finance
  • Manufacturing and technology
  • Healthcare, pharmaceutical, and biotech 
  • Legal and business services
  • Energy and utilities
  • Real estate and construction

compliance certificates

Brainloop provides top-tier security with the help of the following measures:

  • All Brainloop’s applications undergo external security audits several times a year.
  • The information you upload to the virtual data room is protected from unauthorized access thanks to the data centers in Austria, Switzerland, and Germany.
  • The Brainloop virtual data room is ISO 27001 certified.
  • Brainloop adheres to FINMA RS 18/3 requirements. Compliance was confirmed by an independent auditor.
  • The Brainloop VDR complies with the highest level of TCDP data protection requirements.


  • The in-built calendar enables you to keep track of project-specific deadlines. This way, you’re always up-to-date with the project activities and can react proactively if issues arise.
  • The software streamlines user engagement thanks to several integrations. Brainloop data rooms directly integrate with Microsoft Office, Outlook, SAP, Lotus Notes, and other third-party applications.
  • Admins control users’ access rights. The document collections uploaded to the Brainloop virtual data room are safe thanks to such access security features as granular permissions and time-limited access.
  • It’s easy to use and set up the software. Brainloop is a SaaS product, which means you don’t need any extra plugins to set it up — just open it via any browser. What’s more, managing large volumes of uploaded files is effortless thanks to automatic indexing.
  • The Brainloop virtual data room offers improved collaboration. This is possible due to the in-built Q&A module, where potential investors and other parties can leave questions and get prompt answers. This greatly streamlines the transaction.
  • The security of your confidential details is on a high level. Corporate documentation is protected thanks to dynamic watermarking, two-factor authentication, Chinese walls, and operator protection.
  • Brainloop software is mobile-friendly. It’s convenient to access the Brainloop VDR via mobile phone or tablet. The software perfectly operates both on iPhone and Android.


The Brainloop virtual data room mainly serves the needs of customers from the countries of the DACH market (Germany, Austria, and Switzerland). However, it’s also widely used around the world.

These are a few examples of Brainloop’s clients based on the industry:

  • Raiffeisen Bank International
  • Volksbank Wien
  • Travelex
Manufacturing and technology
  • The Linde Group
  • Infineon
  • BMW Group
Healthcare, pharmaceutical, and biotech 
  • Bayer
  • Paion
  • Affimed
Legal and business services
  • Stewarts
  • Noerr
  • CMS
Energy and utilities
  • OMV Group
  • Nordex
Real estate and construction
  • Immofinanz
  • Osborne

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