Box Virtual Data Room

Based on a file-sharing system, Box is a quality solution for individual users. However, when Box file sharing option is complemented by security measures and sophisticated range of permissions, it becomes a dependable data room for bidding, contract negotiations, due diligence and related business deals. Equipped with innovative security systems and up-to-date functions, Box virtual data room can be a reliable platform for sharing sensitive business and financial details and documents with remote partners.

The company provides complete customization, which means that the virtual data room has exclusive company colors and logos, simple installation, innovative tracking possibilities, reporting option, access restriction and a range of other functions. Despite the vast majority of these options are provided by all the leading providers, an ability to e-sign the document and automate the tasks can contribute to the uniqueness of Box for business. Among other distinguishing features of the platform users usually single out the following:

  • Security. The company features innovative SOC 2 and ISO 27001 certified programs that guarantee the safety of uploaded documents. Data backup and newest encryption version ensure your files cannot be downloaded or viewed by third parties;
  • Access. Unlike many virtual data room providers, Box gives an opportunity to access all the materials and files within the VRD from a computer or mobile device.  At the same time, numerous permission levels, disabled commenting and limited downloading will help you control the content access by unauthorized parties;
  • The user-friendly interface of the data room allows bulk uploads, in-document linking, the feature of drag and drop, scroll-through viewer and Microsoft office integration;
  • Reporting. Get notifications about each transaction within data room M&A, due diligence or financial operation. Create, export and track the reports about the activities and access within the VDR.

Box for Business Review

While bidding, due diligence, contract discussions and related processes can be rather complicated with physical data rooms, Box is a revolutionary platform that can simplify your task and guarantee the most effective collaboration. Box data room offers several beneficial opportunities, including:

  • Secure uploading, storage, sending, management, and sharing of important documents;
  • Improved user experience. In-browser preview, combined with a mobile access, is one of the leading options for partners to stay updated and connected;
  • Document security. Up-to-date software guarantees the security and integrality of uploaded materials. Restricted personalized access and multi-layer protection contribute to Box as a dependable platform for data room due diligence, M&A, and other deals.

Box VDR features

Features Box VDR

Industry Solutions

Bankruptcy
Biotech Licensing
Board Portals
Clinical Studies
Distressed Real Estate
Document Repository
Due Diligence
Fundraising
IPO & Exits
Litigation
M&A Buy Side
M&A Sell Side
Debt Financing
Hedge Funds
Post Merger
Private Equity
Procurement Management
Restructuring

Files & Folders Management

File Formats Supported: as, as3, asm, bat, c, cc, cmake, cpp, cs, css, csv, cxx, diff, doc, docx, erb, gdoc, groovy, gsheet, h, haml, hh, htm, html, java, js, less, m, make, ml, mm, msg, ods, odt, pdf, php, pl, properties, py, rb, rtf, sass, s
Automatic Numerical Indexing of Files & Folders
Drag & Drop Upload of Multiple Files and Folders
Desktop Synchronization
Archives Upload & Extraction
Export of Data Room Index to Excel
Document Version Control
Multilingual Documents Index

File Protection & Digital Rights Management

Granular Document Permissions
View-Only Access
Prevention of Download, Print and Copy
Customizable Document Watermarks
Document Access Expiry
256-Bit SSL/TLS Encryption
Data at Rest Encryption
Remote Shredding of Documents
Secure Fence View

Data Hosting

99.9% Uptime Guarantee
ISO 27001 Certified
SOC 2 Certified
SSAE 16 Certified
Data Backup
Virus Scanning

Access Security

Two-Factor Authentications
Mobile Device Management
Granular User Permissions
Permission Groups
Access Expiration
Access Limitation by IP Address

Accessibility & Ease Of Use

No Plugins
Scroll-Through Web-Based Document Viewer
Web-Based Excel Spreadsheets Viewer
iOS Application
Android Application
Mobile Device Interface
User Interface Languages: English, Japanese, French, Italian, Spanish, German

Search, OCR & Filters

Search by Name
Search by Content (Full Text Search)
OCR (Optical Character Recognition)
Filtering by Parameters

Collaboration Features

Basic Questions & Answers Module
Secure User Messaging
New Document Email Notifications
Files & Folders Notes
Advanced Questions & Answers Module

Activity Tracking & Reporting

Tracking of All User Activity
Real-Time Audit Trail
Graphic Reports
Exporting Reports to Excel
Tracking of Document Viewing Time
Scheduled Reports (Sending to Email)

Customization

Branded User Interface
Custom Login Page
Custom Agreements for Accessing Data Room
Active Directory Integration
Single Sign-On Integration
Customer-Managed Encryption Keys
Integrations Through APIs
Custom Domain
Custom User Invitation Letter
Custom Workflows and Features

Support & Services

Business Hours Support
24/7 Email Support
24/7 Phone & Email Support
Online Help Center
Live Trainings
Dedicated Project Manager
Support Languages: English, German, French, Spanish, Italian, Portuguese, Russian, Japanese, Chinese, Swedish, Dutch, Finnish, Korean, Polish, Turkish, Danish, Norwegian
Data Room Archive on DVD or USB Drive
Translation Services

Deployment Options

Cloud (Web-Based)
On-Premise (Installed)
Multiple Datacenter Locations

Trial & Pricing

Free Demo
Free Trial: 14-day trial
Price: $5/user/month, $15/user/month

Company Info

Established: 2005
Locations: United States
Employees: 1250
Clients: AstraZeneca, General Electric, GlaxoSmith Kline, FICO, Procter & Gamble, Nationwide Insurance, Whirlpool, Boston Scientific, Bechtel, KKR, Allergan, Sundance Institute, The University of Texas MD Anderson Cancer, Avago, Legendary Pict