DataRooms VDR Provider

DataRooms.com centers around virtual data room services, optimizing processes at every business transaction stage, from strategy development to post-merger integration. The virtual data room has the following features.

Smart document management

DataRooms.com provides industry-leading document management features:

• Bulk uploading and downloading. Populate your data room with business materials in minutes by uploading folders, files, or entire content structures in bulk. You can also upload large zip files and download the index in a few clicks.
• Automatic index numbering. The system automatically numbers your documents and directories once you upload, delete, move, or reorder them. You can also lock the index, preventing changes in the numbering system while deleting content.
• Full OCR document search. Search for content within individual files using an optical character recognition (OCR) search tool. The system creates searchable versions of original files.
• Drag-n-drop content reordering. Move many files and folders across your content structure at once using a drag-n-drop feature. You can also sort individual files by dropping them into the desired locations.

Convenient communication tools

You can reach out to investors, review company assets, draft purchasing agreements, and ensure compliance with the following functionalities:

• Q&A module. Assign subject-matter experts, specify question categories, and decide who can ask or answer questions. Users can access Q&A workflows in a dedicated dashboard, send attachments, and receive notifications.
• Secure messenger. Contact individual VDR members or send encrypted messages in bulk. Users can view conversations in the inbox and receive email notifications once someone contacts them in the data room.
• Confidentiality agreements. You can speed up the deal review by sharing electronic NDA agreements with involved parties in the data room. Users can sign documents on the platform directly.
• Document version tracking. Add multiple file versions to corresponding document records. Upload new versions and decide which users can view and open them.

Comprehensive user management tools

DataRooms.com provides you with full control over parties involved in the business processes. You can invite as many users as you need, giving each of them individual roles and permissions with the following functionalities:

• User management tools. You can create user groups and populate them with VDR members. Categorize users by departments and grant them configurable roles, permissions, and levels of content access.
• Granular access controls. Decide whether users can view specific documents and folders. You can set permissions while creating user groups and inviting new members.
• Document-level permissions. Decide which documents can be viewed, printed, downloaded, renamed, or deleted. You can also enable and disable screen capturing.
• Watermarks. You can apply watermarks to individual documents or entire folders (all documents within the folder have watermarks). Configure watermark settings, including but not limited to text color, opacity, and position.
• Remote document rights control. You can preserve full control over downloaded documents, changing their permissions remotely on any user device. You can also remove downloaded documents from devices remotely.

Activity tracking and reporting tools

You can keep tabs on your deal performance, getting real-time insights about documents, users, and projects using the following activity reporting tools:

• User activity tracking. See user activity categorized by department, user group, IP address, location, Q&A, and more. Check login history, user actions, permission changes, etc.
• VDR content audit. Get insights into document activity, including downloads, deletions, uploads, views, permission changes, etc. You can also check user engagement by group, department, location, and more.
• Real-time reports. Generate precise activity reports and export them to Excel. You can schedule automated reporting on user engagement and document activity based on selected parameters.
• DVD archives. DataRooms.com will send you a DVD archive with all aspects of your deal carefully audited once you complete a project.
• Activity notifications. Owners, admins, and users can receive email VDR activity notifications. See who interacts with business-critical documents, even if you have no access to the data room at the moment.

DataRooms.com will become an excellent solution for businesses to centralize decision-making processes and complex deals in one place.

The software handles demanding processes that involve thousands of documents and hundreds of involved collaborators. It’s the best solution for collecting and sharing corporate data.

Therefore, it will suit mergers and acquisitions, fundraising, initial public offering, asset management, and other business processes.

Given the flexible nature of the VDR software and its rich capabilities, healthcare institutions, legal firms, investors, and charities can benefit from DataRooms.com as well.

Compliance certificates

DataRooms.com complies with the following standards:

• SOC 1, 2, 3
• ISO 27001

DataRooms.com offers several benefits alongside robust VDR capabilities:

• User-friendly dashboard. DataRooms.com users move their workflows to the data room much faster due to an intuitive one-screen interface with all features at their fingertips.
• Best-in-class data protection. Businesses have complete peace of mind over information security thanks to leading anti-disaster and cybersecurity measures applied to VDR data centers.
• Reliable cybersecurity measures. Companies can rest assured that cyberattacks and data leaks are not an issue due to malware monitoring and AES 256-bit data encryption.

DataRooms.com delivers reliable VDR services worldwide in healthcare, energy, legal, financial, and other industries. While the platform provides solutions to businesses of all sizes, large companies with over 1,000 employees comprise most VDR users.

As per case studies, Capterra, SoftwareAdvice, and GetApp reviews, the VDR helps companies reduce deal closure time, prepare for regulatory compliance, raise funds, and more.

Noteworthy DataRooms.com customers include:

• Investment banking: Raptor Partners
• Corporate: DLA Entertainment
• Biotech: Pfizer
• Government: Barclays
• Mining: Colossus Minerals
• Real Estate: MRP Realty
• Private Equity: NCK Capital